REGISTRATION INFORMATION

Registration Deadline:
September 15, 2024 at 11:59 pm ET

Late Registration Deadline:
September 20, 2024 at 11:59 pm ET + $50 Late Fee

*The host club reserves the right to close registration at any time if event capacity is met.

ONLINE REGISTRATION VIA EMS

All teams are required to register online via the U.S. Figure Skating Event Management System (EMS). Anyone listed as a team manager or coach for a team in their Members Only Team Profile will be able to access the registration system. Registration for the competition is not considered final until online payment has been received. Online payment via credit card is the only form of accepted payment for registration in EMS.

  1. Go to https://m.usfigureskating.org.
  2. Use your personal member number and password to login.
  3. Click the BLUE “EMS Event Management System” button.
  4. Choose “Competition Registration – Teams” from the menu.
  5. Select the team you would like to register for the competition.
  6. Click the REGISTER NOW button next to your competition’s name.

NOTE: Only the competitions for which your team(s) are eligible will appear.

  1. Walk through the on-screen registration process which will include:
    1. Team Verification: Confirm the team’s information is accurate.
    2. Registration Overview: Review general information about the competition.
    3. Event Selection: Confirm the event you are registering the team for is accurate.
    4. Competition Roster Selection: Click the “Add Skaters” link. The screen will display all skaters listed in your Main Roster. Check the box next to each skater’s name to add them to the competition roster.
    5. Coach Information: Click the “Add Coaches” link. The screen will display all coaches listed in your Team Profile. Check the box next to each coach’s name to add them. Only the coaches who will be attending this competition should be listed. This information can also be updated from your EMS Team Portal. You will only be able to add coaches who are listed in your Team Profile.
    6. Team Service Personnel Information: Click the “Add Team Service Personnel” to add attending team service personnel. The screen will display team managers and team service personnel listed in your Team Profile. Check the box next to each name to add them. Only the team service personnel who will be attending this competition should be listed. This information can also be updated from your EMS Team Portal. You will only be able to add team service personnel who are listed in your Team Profile.
  2. Payment via credit card will be required to complete your registration as it is the only accepted form of payment for registration in EMS. Registrations are not considered complete until an invoice confirmation via email has been received. A 3% processing fee will be assessed at check-out.

NOTE: Payment must be submitted individually for each team’s registration. If you are planning on registering multiple teams in a short period of time, it is recommended that you contact your credit card company to prevent anti-fraud systems from being activated.

FOREIGN SYNCHRO TEAMS

Additional steps are required to complete your registration. For a full guide to registering foreign teams, CLICK HERE. Email [email protected] if you require assistance.

PRACTICE ICE:

Practice Ice will be available to all teams on a first come, first serve basis. 

All practice ice will be unofficial and optional, with no limit on the number of segments pre-purchased.

All levels will be offered practice ice at $115 per 10-minute segment.

During practice ice, the competition music volunteers will play the team’s music.

Purchase practice ice via EMS for the total number of segments requested.

  1. The practice ice tab will become available during the configured “pre-purchase” window. The total number of segments your team purchases cannot be guaranteed. Any Segments that cannot be scheduled by the LOC will be refunded to the team.
  2. In the event there is extra practice ice available, teams will be contacted and provided with the option to purchase additional slots.
  3. Practice ice schedule will be posted in EMS as soon as available. Your ice will be assigned in a block by event, by the chief referee.

CRITIQUES/FEEDBACK

15-minute on ice critiques will be offered with the officials rink side. Registration for a critique will be done separately through the SCNV website, Fee for critiques are as below:

$125 for any team that is also registered for the competition.

$150 for any team registering for a critique only.

Please register on the Stars and Stripes Synchro invitational page at SCNV.org by September 15, 2024.

MUSIC SUBMISSION/UPLOAD:

EMS MUSIC UPLOAD: Team coach or service personnel are required to upload their music to EMS no later than October 1, 2024, at 11:59 pm.  After this date, teams will be locked out of this feature and subject to a $25 late fee. The late fee will automatically be added to each team’s cart that doesn't meet this requirement by the deadline. Late fees will not be removed under any circumstances and must be paid prior to receiving the team credentials onsite.

MUSIC DEADLINE DATE October 1, 2024, 11:59 pm. $25 LATE FEE IF SUBMITTED AFTER THAT DATE.

EMS MUSIC UPLOAD HOW TO: CLICK HERE

If you need assistance, email [email protected]

Teams must also have available a backup copy of their competition music on a cell phone, and it must be immediately available rink side whenever the team competes. If the phone does not have the standard round headset connector, an appropriate adapter, such as an Apple Lightning connector or Samsung USB-C adapter is required to be attached. The phone should be presented to the music person with the file ready to play, the phone in airplane mode and volume turned to maximum.   

PLANNED PROGRAM CONTENT (PPC) SUBMISSION/UPLOAD – FOR IJS EVENTS ONLY:

EMS PLANNED PROGRAM CONTENT (PPC) – Teams participating in IJS events are required to submit PPC in EMS no later than October 25. 2024. After this date, Teams will be locked out of this feature in EMS and subject to a $10 late fee. The late fee will automatically be added to each team’s cart who doesn’t meet this requirement by the deadline. Late fees will not be removed under any circumstances and must be paid prior to receiving the team credentials onsite.

DEADLINE OCTOBER 25, 2024, 11:59 pm + $10 LATE FEE WILL APPLY IF SUBMITTED AFTER THAT DATE

EMS PPC UPLOAD HOW TO: CLICK HERE

REFUND POLICY

Entry fees will not be refunded after entry deadline unless no competition exists, or the event is canceled. There will be no refunds for medical withdrawals.

LIABILITY

U.S. Figure Skating, Learn to Skate USA® Skating Club of Northern VA and Prince William Ice Center accept no responsibility for injury or damage sustained by any participant in this competition. This is in accordance with Rule 1600 of the official U.S. Figure Skating Rulebook.